Quota management: You have better things to do!
By: Nick Mehta | Posted: 2008-07-31David Sengupta on the Ferris Research blog has a great post on the time people spend managing email.
How much of your time do you spend moving email out of your inbox into Personal Folders (PST files in Microsoft Outlook parlance) to make sure your inbox stays under your email quota? How much time do your users or employees spend doing the same thing?
As I've explained before, I believe filing and foldering is a concept from the paper world that was adopted into the electronic world (where do you think the name "file system" came from?) and grandfathered into the Internet world.
Unfortunately, with the volume of information we deal with every day, I firmly believe that foldering will prove to be unsustainable over time. Google doesn't "folder" the Internet and the company that tried (Yahoo! with its directory) got passed by.
Regardless as to where you stand on that religious debate, foldering email to get under quota is definitely like the Whac-A-Mole game David Sengupta describes.
As he says:
Why not work with the archiving vendors and move data straight to the archive instead of to myriad folders in the inbox?
Well said!
